IB retake registration checklist: documents and deadlines

1. Identity and candidate history

Use the legal name shown on your identity document and previous IB record. Include date of birth, previous school, candidate number and session number when available.

A candidate number helps match records, but losing it does not make a search impossible. Contact the previous coordinator for the record details rather than guessing.

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• Legal name and date of birth.
• Previous IB school and examination session.
• Candidate and session numbers if available.
• Current email and phone contact.

2. Results and the reason for the retake

Attach or summarize the latest official results. State the current grade, target grade and why the change matters: Diploma condition, university offer, subject prerequisite or another defined threshold.

If an EUR is pending, say so and include the school deadline or expected update. A host school needs to know whether the subject list could change.

• Subject grade and HL or SL.
• Total and Diploma status where relevant.
• Marks to the next boundary if known.
• University deadline and applicant ID if relevant.

3. Exact subjects, levels and exam language

Write the official subject name and level for every entry. 'Maths' or 'science' is not enough because AA, AI, Biology, Chemistry and Physics have different entries and timetables.

For Group 1 and Group 2, state the language and course clearly. For subjects outside Groups 1 and 2, IBretake currently handles examination requests in English only.

• One line per subject.
• HL or SL on every line.
• Language for Group 1 and Group 2.
• May or November session and year.

4. Curriculum and component questions

If the subject curriculum changed after your original sitting, ask which syllabus applies. The IB notes that candidates may need to follow the new curriculum when a subject has been revised.

List any IA, oral, portfolio, EE or other non-examination question separately. Do not phrase an unconfirmed hope as a requirement; ask what can be carried forward, revised or submitted under the current rules.

5. Countries and travel

Select only countries you can realistically reach. Consider visa, school-day, work or accessibility constraints before submitting the search.

Do not select countries you cannot travel to. A truthful country list produces more useful responses and avoids wasting school capacity.

• Selected countries.
• Passport or visa constraints.
• Travel and accommodation budget.
• Need for accessibility arrangements and the existing authorization route.

6. Deadlines and communication

There are three different clocks: the IB examination calendar, each school's internal registration cutoff and the university's evidence deadline. The school cutoff is the operational date that decides whether it can still enter you.

Ask who will send the final confirmation, where exam instructions will arrive and how quickly you must answer. Keep one email thread and reply with complete documents.

• School internal cutoff.
• Payment deadline.
• Document deadline.
• University's latest accepted result date.

7. Price and payment checks

For IBretake, the student price is EUR 150 registration plus EUR 800 for every exam, with no multi-exam discount, converted to the selected checkout currency. These prices apply to the current search request, not earlier paid bookings.

Before transferring money, verify the beneficiary, IBAN for the selected currency, SWIFT/BIC, unique payment reference and total displayed in checkout. Keep the bank confirmation.

• Registration and exam count.
• Correct checkout currency and rounded total.
• Transfer reference matching the request.
• Travel and accommodation budget kept separately.

8. Proof that registration is complete

A promising email or a paid search is not itself the official IB entry. The accepting school completes registration and should confirm the final subject list, level, session, exam location and instructions.

Read the confirmation line by line. Correct spelling and subject details immediately, store the contact information and put every paper date in a calendar.

IB retakes after a syllabus change: exams, IA and what to check